Fleet Administrator

Fleet Administrator

  • Location


  • Sector:

    Facilities & Property Management

  • Job type:


  • Salary:

    £15.10 - 15.10 per hour

  • Contact:

    Leah Seber

  • Contact email:


  • Contact phone:


  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:


Fleet Administrator
Location: Willesden High Road, NW10 
Hours: Full time, 8am-5pm
Contract: Temp to Perm

Dealing with the day-to-day operations of the Fleet Team for the Group Fleet ensuring maximum utilisation and minimal downtime of vehicles, servicing the requirements of the businesses and ensuring data and processes are kept up to date and fit for purpose


  • Dealing with day-to-day queries, supporting administrative activities as needed.
  • Administrating the fleet activities (ie company vehicles, hire vehicles, driving licence checks, fuel cards, compliance, motoring offences – list not exhaustive) to ensure all systems are up to date and processes/procedures are being adhered to.
  • Support drivers with the delivery and return of vehicles ensuring a smooth handover process.  Ensure vehicle defects are logged and recharged accordingly.  Ensure relevant contract/overhead numbers are updated accordingly.
  • Regular liaison with fleet providers to ensure issues actioned/ resolved.
  • Administration of Road Risk process and Telematics scheme.  Monitoring reporting of the fleet performance versus benchmark on a monthly basis, ensuring all data is kept up to date.
  • Ensure invoices/credits from suppliers are correct and allocated to the correct cost centres.  Escalate any erroneous invoices with the relevant supplier to stop cost leakage.
  • Running checks and analysis of data from business systems, MID (insurance database), Fleet Providers, Fuel Cards and Telematics in accordance with the Task List (list not exhaustive).  Escalate any issues with Fleet Operations Controller.
  • Support the Fleet Operations Controller in reviewing and updating Fleet Rules, processes and procedures, to include vehicle assignment, replacement policy, incident reporting process, and other procedures that are legal or business requirements.

Key Knowledge and Experience 

  • Experience and understanding of administration duties working within a large organisation and fleet experience are desirable.
  • Comprehensive knowledge of Microsoft Office (Outlook/Excel/Word/PowerPoint).
  • Conduct fleet administration tasks.
  • Some understanding of Van Fleet operations.
  • Wider understanding of general business and the key drivers that can influence success.

If you are interested in this role, please give Leah Seber a call at Build Recruitment.

Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.