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Facilities Administrator & Receptionist

Facilities Administrator & Receptionist

  • Location

    London

  • Sector:

    Facilities Management

  • Job type:

    Temporary

  • Salary:

    £10 - 15 per hour

  • Contact:

    Tamara Barnard

  • Contact email:

    tamara.barnard@buildrec.com

  • Contact phone:

    0203 176 4790

  • Job ref:

    FAdminrec

  • Published:

    2 months ago

  • Expiry date:

    2019-10-30

We are looking for a Facilities Administrator to work within a corporate office in Canary Wharf.

To provide administrative support to the Facilities team and assist with the provision of an efficient and professional switchboard and reception service to all callers, visitors and staff at Assist with the general administration of the facilities office.

Typing, as necessary (correspondence, spreadsheets, documents)

Assist with the administration of departmental invoices, including coding and filing.

Maintaining desk plans and telephone lists for the London offices.

Assisting with the processing of purchase card and expense claims administration.

Assisting with the production of telephony data.

Be the first line of contact for all telephone calls, extracting information from callers in order to transfer to correct departments.

Ensure all internal telephone directories are kept up to date and distributed as required.

Provide an internal switchboard service.

Dealing with telephone network and system engineers, and reporting and logging faults with appropriate service provider, to ensure the smooth running of service.

Provide a reception service to visitors and staff using the meeting suite.

Liaise with room users to provide refreshments as required.

Assist with maintaining the meeting rooms diary.

Liaise with users to ensure correct facilities and equipment are provided in meeting rooms, including Conference and Audio Visual equipment, whiteboards and flip charts.

Liaise with Post room staff and Janitors to ensure that meeting rooms are set up according to user requirements.

Controlling conference facilities:

booking and set up of conference call

instructing users in how to operate conference equipment.

Liaising with facilities helpdesk regarding telephone equipment and line faults

Experience, skills and professional attributes

The ideal skills for this role are:

Computer literate, proficient in Microsoft packages.

Good administration skills

Professional telephone and reception manner

Good team player

Flexible attitude

Clear communicator – able to deal with people at all levels

Good attention to detail

 

Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.