Role: Bid Coordinator/ Administrator

Salary: £20,000 - £28,000 per anum

Location: East London

My client are looking for a hardworking and confident Bid Coordinator/Administrator to join our busy office in East London.

The role is an office based working under the supervision and direction of the Head of Bids, it will involve all general administration work and tasks associated with the day-to-day aspects of tender administration. You must have the ability to work under pressure and to challenging deadlines. You must be adaptable to change in working environments and perform ad hoc administrative duties when required. To be considered for this role you must have previous experience in office administration. Reporting into the Head of Bids the Bid Coordinator will be responsible for:

Coordinating the bid process from inception to completion - coordinating all activity, monitoring progress, ensuring regular internal meetings are arranged between the Estimating, Operational and Bid teams and making sure deadlines are met. 

Ensuring all information for new opportunities is recorded for weekly Bid No Bid process

Assisting the Bid Manager in the completion and presentation of SQ’s/PQQs/ITT’s

Daily OJEU and portal monitoring to identify relevant and suitable opportunities

Ensuring all outgoing queries/ incoming clarifications are recorded and distributed to relevant parties at the earliest opportunity

Ensuring response to all correspondence/emails is accurate and timely

Ensuring bid collateral is up to date including Tracker sheets and CVs

Managing the internal bid text library ensuring that that all content is organised, up to date and saved to relevant folders

Ensuring company accreditations are up to date and completed in a timely manner

Ensuring submissions are technically compliant and presented well

Ensuring feedback is gained, reported and monitored for future submissions

Supporting the Estimating department and Head of Bids as needed

Assisting in the compilation of presentations for client interviews

Assisting in the development and production of marketing material including case studies / brochures to showcase the core skills of the Business

Assist Directors with light ad-hoc administrative duties as required

Development of marketing strategies including social media sites as required; we would like to improve our social media presence so there is definitely scope to develop this element of the role

Requesting Tender stage support from operational teams (Programmes/site plans for example)

Following up on requested material to ensure timely return of submissions

Organisation of bid production to ensure printing/uploading of documents meets deadlines

Essential Experience

Similar bid coordination/Administration within a construction environment

Ability to coordinate multiple bids at any one time

Understanding of a full range of bid documentation including PQQs, EOI's and ITT

Writing and editing experience preferred

Excellent written communication skills

Highly organised with strong time management

Ability to work autonomously as well as part of a team

Confident and approachable

Work closely with the Head of Bids and Business Development Director to fully understand target clients and identify new tender opportunities

Proactively assist in the bid process from start to finish

Maintain records of completed tenders, key dates and future opportunities

Essential Skills

Skills to be developed in the role

Develop an in-depth understanding of how the business functions operationally and articulate this information eloquently and convincingly

Education and/or Experience

Good standard of education

Outstanding communication skills both written and verbal, ability to interface and communicate with employees at all levels

Minimum of 1 years employment experience gained within an administrative role

Must be IT literate with understanding of Microsoft office suite (Excel/Word/PPP)

Knowledge of Adobe InDesign an advantage

Administrative duties such as filing and data input

Personal Attributes

Adept in prioritising workloads and adaptable to change, with the ability to work independently with minimal supervision

Analytical thinking and excellent attention to detail

Highly organised and the ability to work under pressure to ensure deadlines are met

Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.